From Invoices, Emails, Master Data

Businesses today are embracing automation to streamline complex processes and increase efficiency. Digicust, utilizing its proprietary product Dexter IDP, facilitates an innovative solution to automate the time-consuming process of customs clearance. In this context, we will explore a specific use-case: automating export declarations using invoices, emails, and master data, with an emphasis on the technical aspects of the process.

Workflow

Let's delve into the step-by-step workflow of how Digicust automates export declarations:

1. Submission of Documents: The process begins with the submission of relevant PDF documents, like invoices, to the Digicust platform. The declarant may also provide supplementary information in the body of the email. The platform is versatile, capable of processing multiple document types in a single operation, thereby reducing manual workload.

2. Intelligent Document Processing (IDP): Dexter IDP, Digicust's intelligent document processing system, takes over once the documents are received. It reads and interprets the provided information much like a human would, extracting key data such as product descriptions, quantities, prices, and other necessary information for the export declaration.

3. Utilization of Master Data: If the client maintains master data for their products, this data is utilized in the process. Master data, a primary source of key business information, enables consistent and efficient use of data across various business units. This significantly speeds up the export declaration process.

4. Tariff Classification: If master data is unavailable, Digicust's Taric system, an automated tariff classification system, steps in. This system utilizes the product descriptions extracted from the submitted documents to determine the corresponding tariff numbers. This ensures precision and efficiency in the classification process.

5. Creation of Export Declaration: Once all the relevant data is processed and classified, Digicust automates the creation of the export declaration. The no-code automation platform empowers users to create custom rules, thus offering adaptability based on individual client requirements.

6. Transmission: After the completion of the export declaration, it is transmitted to the client's end system. This seamless data transfer ensures smooth business operations and swift processing of export declarations.

Conclusion

Digicust’s automation of export declarations streamlines the entire process, making it more efficient and less prone to errors. Dexter IDP, the master data module, and the Taric tariff classification system work in tandem to simplify customs clearance, saving businesses valuable time and resources.

By transforming unstructured data into actionable insights, Digicust spearheads the digital transformation in customs clearance. Businesses can now handle the complexities of export declarations with increased efficiency and reduced risk of errors.